Storing documents and data in these modern times

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Published: 17th August 2015
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These Days, data centers include enormous volumes of documents and data that are increasing at a steady pace - a phenomenon we call Big Data. Even though these systems are quite modern, they are now becoming insufficient and require a considerable investment with very little practical use. This situation is going in crescendo, and requires a rapid and easily applicable solution.

Cutting Edge Storage Methods, Not Only a Need but an Obligation

Aside from the importance of being able to efficiently manage high volumes of data and documents, large businesses should also address the legal requirements to comply. Crystal clear examples of this are financial and health companies all over the world, which are forced to save and store all their communications with clients safely, while respecting data discretion. Wellness businesses must store these details even beyond the lives of the patients concerned. A particular example is the Health Insurance Portability and Accountability Act of 1996 (HIPAA), which relates to all health companies in the USA.

There isn't any doubt that effective and efficient data and document storage models aren't just necessary, because of their large volume and the related expenses, but also because legislation requires companies to ensure long-term data storage.

Various data storage models

As early as the beginning of 2012, developers began to define software architectures for data and document storage, that have shaped the most recent tendency in data center formats.

In reality, conventional data centers depending on hardware are offering virtualization software - a tendency which is in accordance with the great deal of new business computer programs that have transformed networks, PC´s and data storage levels.

With regards to data storage, the latest trend reveals that level 1 programs (ERPs, email, etc.) are moving towards virtualization system. This lowers both costs associated with server acquisitions as well as the difficulties coming from traditional hardware-based solutions.

A good example would be the increasingly popular SSD flash based technologies, following a drastic drop in prices, in recent years, of solid state drives. This kind of device provides a higher Reading and boot-up speed than mechanical hard disks, and also a lot more secure data and document storage.

The significance of document management application for data storage

The evident and massive growth of stored data and documents demands not only hardware, but also specialized document management software, to make certain flexible process automation, to securely store information and to retrieve data when needed.

It is particularly in the data retrieval phase where quality data management software programs become crucial. In fact, if an end user or company cannot access its data or documents, any storage system becomes useless. For this reason, the primary features of any document management software application shouldn't simply be centered on data storage, however they must also include efficient and quick data search techniques. These techniques should also be secure, via data access privileges and restrictions. Furthermore, document management software should also provide a number of operations, such as email deliveries, queries, printing, etc.

Yet another useful and ever more popular device when it comes to data storage are the storage hypervisors, for easily monitoring virtualized data. These devices also allows to enhance accessibility, speed and use of data centers.

It seems clear that the market for document management software and data storage is enlarging. Therefore, the main challenge of document management software firms providing such systems is to enable correct data management and, above all, powerful recovery of those vast volumes of data.

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